How to Use A.I. to Categorize WordPress Posts

Managing WordPress categories doesn’t have to eat up your whole day. I’ve spent countless hours manually sorting through posts, trying to create the perfect category system. But there’s a better way.

A.I. tools can now read your content and suggest relevant categories in seconds. This means you can organize hundreds of posts in minutes, not hours. I’ll show you exactly how I automated this process for my own WordPress sites and helped my clients do the same.

By the end of this guide, you’ll have a step-by-step system to automatically categorize your WordPress posts using A.I., saving you hours of manual work.

The Problem with Manual WordPress Categories

Ever spent an hour trying to decide if a post belongs in “Marketing Tips” or “Marketing Strategy”? You’re not alone. Manual categorization is slow, inconsistent, and often creates duplicate categories that confuse readers.

Here’s what typically goes wrong:
• Categories become too broad or too specific
• Different writers use different naming conventions
• Old categories get forgotten and new duplicates appear

I once managed a blog with 500+ posts and 50 overlapping categories. Finding content was like searching for a needle in a haystack. Readers gave up. Traffic dropped.

Using A.I. for Smart Categorization

Here’s the simple process I use:

1. Export your blog posts as an RSS feed
2. Copy the content into ChatGPT or your preferred A.I. tool
3. Use this prompt: “Read these blog posts and suggest 5-7 main categories that would best organize this content. Explain your reasoning for each category.”

I found that A.I. suggests categories that actually match how people search. For example, it grouped my marketing posts into “Beginner Marketing Tips” and “Advanced Strategy” – exactly how my readers think.

This approach cut my categorization time by 80%. A recent project with 200 posts took 30 minutes instead of 3 hours.

Here’s the prompt I use:

Given all the posts on my blog: https://rumjahn.com/feed/

Analyze these blog posts and suggest 3-5 relevant categories for each. Focus on broad topics that would help readers find related content. Keep categories consistent across posts.

If you A.I. of choice doesn’t read the website. Simply download the feed page as XML and then upload it to your A.I. chat.

Here’s what I got:

Based on the XML content, I can help categorize your blog posts. Currently, both posts are under the "Uncategorized" category. 

Main Categories:

Content Creation
Blogging
AI Writing
Writing Tips
Digital Marketing
SEO
Content Marketing
Keyword Research
AI Tools
AI Writing
AI Applications
Prompts & Techniques

Implementing A.I. Categories in WordPress

Don’t just blindly accept what the A.I. suggests. Follow these steps:

1. Review suggestions for accuracy
2. Look for patterns across posts
3. Create a master category list
4. Bulk update posts using WordPress tools

Remember: Categories should help readers navigate your site. If an A.I. suggestion doesn’t serve that purpose, skip it.

Bonus: Extending to Tags

The same A.I. system works great for tags too. Just modify your prompt:

“Suggest 5-7 specific tags for each post that capture key topics, tools, or concepts mentioned.”

I’ve found this creates more precise tags than manual brainstorming. Plus, it maintains consistency across your whole site.

Time to Take Action

Start small. Pick your 10 most recent posts and try this system. You’ll quickly see how much time it saves.

Need help getting started? Drop a comment below with your questions. I answer every one personally.

Remember: Good organization makes great content even better. Your readers will thank you.